Forms
Note: a Group Stipend can only be used if all in the group are receiving the same estimated amount.
Stipend Request Instructions
All faculty stipends must be Board approved regardless of amount.
Completed stipend request forms must be received by the Office of Academic Affairs
by 3:00 p.m. on the following dates to be placed on the board agenda for that month.
A stipend request should be submitted prior to any faculty work beginning in case
the Board declines the request. After the work is completed a separate Pay Memo will
need to be sent to the Payroll Dept. These are two separate steps and both need to
be completed in order for a payment to be made. The Board Request is an estimate of
the anticipated work (a Do Not Exceed amount), the Pay Memo will show the actual hours
completed (so may end up being less then the original request). The Board Request
should be sent as early as possible, the Pay Memo is only sent upon completion of
the work.
ALL faculty initiating summer stipend requests should have a conversation with the Faculty Association prior to submitting any requests.
Stipend due dates close at 3 pm
| Due Dates to VPAA Office | Board Meeting Date |
| January 7, 2026 | January 22, 2026 |
| February 4, 2026 | February 19, 2026 |
| February 25, 2026 | March 12, 2026 |
| April 1, 2026 | April 16, 2026 |
| May 6, 2026 | May 21, 2026 |
| June 3, 2026 | June 18, 2026 |
Due dates have been updated to obtain all approvals needed to meet the deadlines of
the President's office and post all items to BoardDocs.
If you have any questions about this process contact Gary James.